tolkien_slashy_swaps | Entries tagged with admin

Hello everybody! The holidays are coming upon us quite quickly this year and we are all busy as ever, so mark these dates in your calendar. My Slashy Valentine is a LOTR/Silm centric, slash/femslash fiction exchange where you get your assignment in December, but have no obligation to write until after the holidays. It comes in handy with all the celebrations and other seasonal exchanges this time of year! *grins*

Important Dates:

Sign-up period: December 1st to December 15th, 2019
Assignments to be distributed by December 22nd, 2019
Deadline for first time participants: January 31st, 2020
Deadline for veterans: February 7th, 2020
Archive opens: February 14th, 2020

Full sign-up details will be coming soon. Reach out and tell a friend about this - the more the merrier!

Current Mood: cheerful
Current Music: Ashtar Command - Rosa

red-lasbelin.livejournal.com

My Slashy Valentine 2017 Rules & FAQ

Critical Dates:

Sign-up period: December 4th - December 18th

Assignments to be distributed by December 28th

Deadline for first-time participants: February 1st

Deadline for returning participants: February 8th

Archive opens: February 14th, 2017

By popular demand, we will reveal to you the name of your recipient at your request. Some people find it easier to write or to personalize a story if they know the identity of their recipient. Other people find that thought absolutely horrifying! Now, you can have it either way. If, at any time during the writing period, you wish to know the identity of your recipient, you may ask us. Since other writers do not want to be "spoiled," we ask that you please keep this information to yourself!

All stories must be a minimum length of 1,200 words. Stories must be complete and in their entirety.

Submissions must be new, complete, and previously unreleased, and written specifically for the assignment you receive.

If you have defaulted on ANY previous Slashy Santa-sponsored exchanges, you will NOT be permitted to participate in this round. There are NO EXCEPTIONS to this rule. This may be a disappointment to some of you, but it is far more disappointing for a hard-working participant who strove to meet the deadline to discover they did not receive a story because their writer dropped out.

Manners are mandatory!! Be kind to your readers, be kind to your writer, be kind to your overworked admin. Just as you are required to turn in a finished, beta'd story, you are required to acknowledge the person who wrote for you in a timely fashion. If you're going to be out of town when the archive opens, consider making an LJ post to that effect, or alerting the moderator if you think it's going to be more than 3 or 4 days before you can get in touch with your writer. Even if you *hate* the story you are given-- and we certainly hope that's not the case!--common courtesy dictates that you should at least say "Thank you for writing this for me." If you cannot gracefully thank the author who wrote for you, you may be asked to sit out the next round and contemplate the meaning of the word "Courtesy."

Stories shall not be released to the general fandom on any group, list, or website until they are released on the SlashySwap collection. After the publication, feel free to post or archive your work anywhere you would like.

Authors are responsible for posting their own stories on or before the due date at the Slashy Swap collection at AO3. If you have any questions, difficulties or need an AO3 invitation, please email the moderator: slashysanta@gmail.com

( Restrictions & FAQ )

~ * ~

So, are you ready to sign up? Good! Click Here!

Current Mood: cheerful

kenazfiction.livejournal.com

[Mod's note: please forgive the delay and awkward timing of this year's exchange. I was out of the country in May/June and will be out of the country and offline for a chunk of August, so I have opted for a later exchange rather than a largely foreshortened writing window for participants!]

Sultry in September 2016 Rules & FAQ

Critical Dates:

Sign-up period: June 17th - June 26th

Assignments to be distributed by July 10th

Deadline for first-time participants: September 4th

Deadline for returning participants: September 11th

Archive opens: September 18th, 2016

All stories must be a minimum length of 1,200 words. Stories must be complete and in their entirety.

Submissions must be new, complete, and previously unreleased, and written specifically for the assignment you receive.

If you have defaulted on ANY previous Slashy Santa-sponsored exchanges, you will NOT be permitted to participate in this round. There are NO EXCEPTIONS to this rule. This may be a disappointment to some of you, but it is far more disappointing for a hard-working participant who strove to meet the deadline to discover they did not receive a story because their writer dropped out.

Manners are mandatory!! Be kind to your readers, be kind to your writer, be kind to your overworked admin. Just as you are required to turn in a finished, beta'd story, you are required to acknowledge the person who wrote for you in a timely fashion. If you're going to be out of town when the archive opens, consider making an LJ post to that effect, or alerting the moderator if you think it's going to be more than 3 or 4 days before you can get in touch with your writer. Even if you *hate* the story you are given-- and we certainly hope that's not the case!--common courtesy dictates that you should at least say "Thank you for writing this for me." If you cannot gracefully thank the author who wrote for you, you may be asked to sit out the next round and contemplate the meaning of the word "Courtesy."

Stories shall not be released to the general fandom on any group, list, or website until they are released on the Slashy Swap collection. After the publication, feel free to post or archive your work anywhere you would like.

Authors are responsible for posting their own stories on or before the due date at the Slashy Swap collection at AO3. If you have any questions, difficulties or need an AO3 invitation, please email the moderator: slashysanta@gmail.com

PROHIBITIONS / RESTRICTIONS

No fiction involving a minor in a sexual situation, even in flashback, no matter how vaguely alluded to, will be permitted. Period.

No songfics.

No het pairings as anything other than secondary characters or plots.

No bestiality. (Tolkien characters that manifest as cognizant beings are fine. If in doubt, ask us.)

No RPS (real person slash) will be accepted.

No blatant Mary Sue, Marty Stu, or self-inserts.

FREQUENTLY ASKED QUESTIONS

Q: Can I ask for femslash?

Yes! We had our first femslash stories during the 2013 My Slashy Valentine swap, and we'd love to have you join us.

Q: I see a main focus on Elves, Men, Valar and Maiar. What about Dwarves and Hobbits?

A: In previous swaps there was less emphasis on Dwarves and Hobbits, but due to the release of the Hobbit movies, that's starting to change. We're happy to try and accommodate any request, though it is dependent on having writers able to fill these requests. You can help this process by spreading the word to your fellow Dwarf and Hobbit writers.

Q: I just received my assignment and it fits perfectly into part of a series I've been working on. Can I use it anyway?

A: We'd prefer your story to be original and created solely for your recipient, but so long as your submission fits the assignment you received, can be read and understood as a standalone, and it's new and unreleased, then go ahead.

Q: Yikes! I've been working on my story, but there was a family emergency and I don't think I'll make the deadline. What should I do?

A: Let us know! The Slashy Swap team have families too and understand that emergencies sometimes happen. The sooner you tell us, the easier it will be for us to come to a mutually agreeable solution.

Q: Unfortunately, the emergency has turned into something longer term and I won't be able to finish my story after all.

A: Again, please let us know as soon as possible so we can find a replacement to finish your assignment.

Q: I signed up for the previous exchanges, but never turned anything in. Can I still participate?

A: No. It simply isn't fair to those who met their obligations, or to the person who didn't get a story.

Q: Do I need to have my work beta read? I don't have one!

A: While we will not strictly enforce the use of a beta, we strongly encourage it. At the very least, please proof read and run a spell and grammar check. If you need help finding a beta, let us know and we'll direct you to some beta resources. Remember, you're writing a gift for someone, so make your story as perfect as it can be.

Q: HELP! I received the worst assignment in the world! What were you thinking? I can't write this!

A: It was likely an oversight. Please contact us and we will do what we can to find another assignment that is more to your taste and ability. If you already confirmed you would accept it, we can't make promises, but we'll do the best we can to help.

NOTE: In some rare instances, it may not be possible for a request to be filled to the requestor's exact specifications. This may occur if no author is willing to write the elements in the request (some examples are BDSM, fetish, rape, MPREG, or character death). In this case, the participant will be asked to revise their request so that we'll be able to match it.

~ * ~

So, are you ready to sign up? Good! Click Here!

kenazfiction.livejournal.com

Critical Dates:

Sign-up period: June 6th - June 21st
Assignments to be distributed by June 28th
Deadline for first-time participants: August 16th
Deadline for returning participants: August 23rd
Archive opens: August 30th, 2015

By popular demand, we will reveal to you the name of your recipient at your request. Some people find it easier to write or to personalize a story if they know the identity of their recipient. Other people find that thought absolutely horrifying! Now, you can have it either way. If, at any time during the writing period, you wish to know the identity of your recipient, you may ask us. Since other writers do not want to be "spoiled," we ask that you please keep this information to yourself!

All stories must be a minimum length of 1,200 words. Stories must be complete and in their entirety.

Submissions must be new, complete, and previously unreleased, and written specifically for the assignment you receive.

If you have defaulted on ANY previous Slashy Santa-sponsored exchanges, you will NOT be permitted to participate in this round. There are NO EXCEPTIONS to this rule. This may be a disappointment to some of you, but it is far more disappointing for a hard-working participant who strove to meet the deadline to discover they did not receive a story because their writer dropped out.

Manners are mandatory!! Be kind to your readers, be kind to your writer, be kind to your overworked admin. Just as you are required to turn in a finished, beta'd story, you are required to acknowledge the person who wrote for you in a timely fashion. If you're going to be out of town when the archive opens, consider making an LJ post to that effect, or alerting the moderator if you think it's going to be more than 3 or 4 days before you can get in touch with your writer. Even if you *hate* the story you are given-- and we certainly hope that's not the case!-- common courtesy dictates that you should at least say "Thank you for writing this for me." If you cannot gracefully thank the author who wrote for you, you may be asked to sit out the next round and contemplate the meaning of the word "Courtesy."

Stories shall not be released to the general fandom on any group, list, or website until they are released on the Slashy Swap collection. After the publication, feel free to post or archive your work anywhere you would like.

Authors are responsible for posting their own stories on or before the due date at the Slashy Swap collection at AO3. If you have any questions, difficulties or need an AO3 invitation, please email the moderator: slashysanta@gmail.com

PROHIBITIONS / RESTRICTIONS

No fiction involving a minor in a sexual situation, even in flashback, no matter how vaguely alluded to, will be permitted. Period.
No songfics.
No het pairings as anything other than secondary characters or plots.
No bestiality. (Tolkien characters that manifest as cognizant beings are fine. If in doubt, ask us.)
No RPS (real person slash) will be accepted.
No blatant Mary Sue, Marty Stu, or self-inserts.

FREQUENTLY ASKED QUESTIONS

Q: Can I ask for femslash?

Yes! We had our first femslash stories during the My Slashy Valentine 2013, and we'd love to have you join us.

Q: I see a main focus on Elves, Men, Valar and Maiar. What about Dwarves and Hobbits?

A: In previous swaps there was less emphasis on Dwarves and Hobbits, but due to the release of the Hobbit movies, that's starting to change. We're happy to try and accommodate any request, though it is dependent on having writers able to fill these requests. You can help this process by spreading the word to your fellow Dwarf and Hobbit writers.

Q: What if I'm not comfortable reading or writing steamy scenes? Can I write or request Gen-fic?

A: Not everyone wants to write (or read) something hot and heavy-- and that's OK! We allow you to specify any rating you're comfortable with both for reading and writing, even if that's only a "G"! We do our best to match up readers and writers who share the same...er...temperature tolerance. Please note that because this is a slash-focused exchange, we ask that you at least be comfortable with the existence of same-sex pairings, even if you're not writing anything explicit.

Q: I just received my assignment and it fits perfectly into part of a series I've been working on. Can I use it anyway?

A: We'd prefer your story to be original and created solely for your recipient, but so long as your submission fits the assignment you received, can be read and understood as a standalone, and it's new and unreleased, then go ahead.

Q: Yikes! I've been working on my story, but there was a family emergency and I don't think I'll make the deadline. What should I do?

A: Let us know! The Slashy Swap team have families too and understand that emergencies sometimes happen. The sooner you tell us, the easier it will be for us to come to a mutually agreeable solution.

Q: Unfortunately, the emergency has turned into something longer term and I won't be able to finish my story after all.

A: Again, please let us know as soon as possible so we can find a replacement to finish your assignment.

Q: I signed up for the previous exchanges, but never turned anything in. Can I still participate?

A: No. It simply isn't fair to those who met their obligations, or to the person who didn't get a story.

Q: Do I need to have my work beta read? I don't have one!

A: While we will not strictly enforce the use of a beta, we strongly encourage it. At the very least, please proof read and run a spell and grammar check. If you need help finding a beta, let us know and we'll direct you to some beta resources. Remember, you're writing a gift for someone, so make your story as perfect as it can be.

Q: HELP! I received the worst assignment in the world! What were you thinking? I can't write this!

A: It was likely an oversight. Please contact us and we will do what we can to find another assignment that is more to your taste and ability. If you already confirmed you would accept it, we can't make promises, but we'll do the best we can to help.

NOTE: In some rare instances, it may not be possible for a request to be filled to the requestor's exact specifications. This may occur if no author is willing to write the elements in the request (some examples are Crack!fic, BDSM, fetish, MPREG, or character death). In this case, the participant will be asked to revise their request so that we'll be able to match it.

~ * ~

So, are you ready to sign up? Good! Click Here!

red-lasbelin.livejournal.com

Hey guys, there's four more days of sign-ups for our February swap. Come on - you know you want to. *winks* Sign-up and tell your friends!

Click here for the details and sign-up link.

red-lasbelin.livejournal.com

My Slashy Valentine 2015

From the Years of the Trees through the Fourth Age – it’s time once again to make your Tolkien FPS fanfic dreams come true…

Have you always wanted to read a certain pairing or scenario, but couldn’t write it yourself? Have it written for you – specifically and especially for your own sweet self! And share your own gift in exchange!

That’s right, it’s time for My Slashy Valentine! The exchange focuses on the Elves, Men, Dwarves, Valar and Maiar of J.R.R. Tolkien's legendarium. Maybe it’s Gildor and Glorfindel you love, or perhaps Boromir-on-Theodred strikes your fancy... or maybe Lúthien and Thuringwethil is your OTP? From the Years of the Trees to the Fourth Age, from sultry tales of the Silmarillion to romances in the Ring Wars – spread the word, recruit your friends and fellow authors, and have some fun!

Critical dates:

Sign-up period: December 10th to December 21st

Assignments to be distributed no later than December 27th

Deadline for first-time participants: February 1st

Deadline for returning participants: February 8th

Archive opens: February 14th, 2015

( Rules & FAQ )

~ * ~

Are you ready to sign up?
Click Here!

Current Mood: cheerful

kenazfiction.livejournal.com

It has come to my attention that people are jumping to conclusions that they have been defaulted on because they don't yet see a gift notice in their AO3 account.

PEOPLE. This is the equivalent of feeling disappointment when you don't see a brand new bike under the Christmas tree for you when Christmas is still a week away. Conjecture and assumption causes unnecessary stress and makes your moderator panic. Currently, there are several writers on extension, and many more have not yet added their recipient's name on the upload form. I gave people the option of learning their recipient's name during the writing period, once they were ready to upload their story, or after all the stories are revealed-- and some people really don't want to know who they're writing for until the archive opens. Many people *still* won't have gift notices on AO3 when the archive opens because the writers are waiting until after the reveal to add them.

The master fic list, which will be posted here and emailed to all participants, will list ALL the stories received and their recipients, even if the giftee's name isn't yet in AO3.

Stop shaking the boxes under the tree. Be patient. Christmas is coming, but it's not here yet.

kenazfiction.livejournal.com

The clock is ticking to get your AinA 2013 stories into the archive! Please contact me with any questions or problems uploading your stories!

IF YOU THINK YOU WILL NEED A PINCH HITTER, PLEASE CONTACT ME IMMEDIATELY! WE HAVE A VERY NARROW WINDOW EVEN FOR OUR CRACK TEAM OF EXPERT WRITERS!

kenazfiction.livejournal.com

Hi all:

I know some of you have had issues editing (or even seeing) your stories once they've gone into the moderation queue. Apparently this is a known issue:

Hi there,

Thank you for contacting us. I’m afraid that we have a known bug in which works in a moderated anonymous and/or unrevealed collection don’t show up to their creators on the Collected Works page until they are approved by the moderator.

I'm afraid that the best work-arounds I can suggest would be to either give the users the direct URLs to their works or to make the collection unmoderated and just go through and reject any unwanted works before the reveal.

Only the creator of a work can edit the gift recipient information on it. As a Gift Exchange moderator you would be able to make changes to the _assigned_ recipient if you were using the Archive's matching system, but even in that case you wouldn't be able to override the information on a work once it was posted.

We're sorry for the difficulties! If you have any questions or run into more problems, please let us know.

Best,

Lady Oscar

AO3 Support

Soooooo..TL;DR version: If you need to edit your story, contact me ASAP (and CC the message to kenazfiction@gmail.com) and I will send you the direct link to your story which, hopefully, you will then be able to edit. If you still can't edit it, let me know and I will "reject" your submission, and you can upload the edited version.

I will also need all of you who have *NOT* requested your recipient's name in advance to go back in and add your giftee's name once the stories have been revealed... WHICH IS ON AUGUST 3RD! THAT'S SOON, PEOPLE! :D

Sorry for the inconvenience, and thank you very much for bearing with us as we continue to learn the ins and outs of this platform!

kenazfiction.livejournal.com

Please check your email and confirm acceptance of your assignment. Please let me know ASAP if there are any problems!

**Please note that the due date for all returning AinA participants is JULY 27. This is listed on the various websites, LJ, and your original signup confirmation, but I screwed up when updating the form response for some of your assignments.**

Apologies for any confusion this has caused!

Happy writing,

TheSlashyMod

red-lasbelin.livejournal.com

Today is the submission deadline for posting your MSV 2014 story to the AO3 collection. You must include your recipient's name in the 'gift work to:' field, so don't forget to email the mod account for your recipient's name if you need it.

The stories will be revealed on Valentine's day!

Current Mood: cheerful

red-lasbelin.livejournal.com

Important Deadlines:

First-time participant deadline: February 1, 2014
Returning participants deadline: February 8, 2014
Archive opens on February 14, 2014

If anyone needs help uploading their story to the AO3 collection, please don't hesitate to contact me. Good luck, everyone!

red-lasbelin.livejournal.com

Important Deadlines:

First-time participant deadline: February 1, 2014
Returning participants deadline: February 8, 2014
Archive opens on February 14, 2014

The deadlines are creeping closer and the end is in sight. Pound the coffee/tea and type away - February's coming!

If anyone needs help uploading their story to the AO3 collection, please don't hesitate to contact me.

red-lasbelin.livejournal.com

Due to an error that crept in on the SinS master spreadsheet, I sent out the wrong story request to the wonderful SinS pitch-hitters. Samtyr wrote for Aearwen (instead of Chloe Amethyst as I had labeled on the spreadsheet), and so Aearwen ended up with four stories for her request and Chloe with none.

elladansgirl

koulagirl666 rescued me and wrote incredibly last minute pitch-hits for Chloe (Jade's A Risk Worth Taking and kalypsobean's to the shoreline and beyond.) I can't thank them enough.

My heartfelt apologies to

chloe_amethyst,

larienelengasse,

elladansgirl and

lanyon, who were affected by my mistake. I will be extra vigilant to make sure this doesn't happen again.

Current Mood: dismayed

red-lasbelin.livejournal.com

Today is the submission deadline for posting your SinS 2013 story to the AO3 collection. If you haven't made an account yet, I have invitations available. You must include your recipient's name in the 'gift work to:' field, so don't forget to ask me for your recipient's name if you need it.

The reveal date is September 1st!

Current Mood: cheerful

red-lasbelin.livejournal.com

Important Deadlines:

First-time participant deadline: August 17, 2013
Returning participants deadline: August 24, 2013
Archive opens on September 1, 2013

The deadlines are creeping closer and the end is in sight. Pound the coffee/tea and type away - September's coming!

Please contact me if you need an invitation to AO3. I'll also need your account name on there if it is different from the name you used to sign up for the swap.

Current Mood: cheerful

red-lasbelin.livejournal.com

Hey guys, this is it - the moment of truth. This is the time for all the stragglers who have delayed signing up for the swap and put it off to the very last minute. Which is basically me, every swap. *G*

If you know someone who would enjoy the swap, poke them!

Click here for the sign-up post.

kenazfiction.livejournal.com

Greetings, Slashy Swappers!

It's (almost) that time of year again! In anticipation of our next round of swap sign-ups, I'd like to make some important administrative announcements:

- This year's "Summer" exchange will be Sultry in September rather than Ardor in August. Actual dates will be announced shortly, but anticipate a later-than-usual timeframe.

- Due to a confluence of personal, professional, and travel-related issues, Red has graciously agreed to take over the Summer swap for me. I'm pretty much either out of town or out of commission throughout August, and I am concerned that I will not be able to deal with administrative issues as swiftly as the exchange demands, and I'd prefer to sit out a round than to have chaos ensue. Of course, Red also has MAJOR travel plans this summer, so she will be burning the proverbial candle at both ends. I hope to provide back-up assistance as necessary. Please be patient with us if we cannot respond immediately to your emails!

- Sultry in September will mark the beginning of a migration to An Archive of Our Own (Ao3) as the home base for the Slashy Swaps. Moving to Ao3 means guaranteed permanence for our stories, no matter who is running the swaps down the line. We won't have issues with vanishing websites, server downtime, technical support, hosting costs, or any of the glitches we've experienced with the old Geocities or standalone eFiction-based websites. The eFiction software is no longer being updated on any regular basis, the tech support forums are a ghost town, and neither Red nor I have the tech skills (or patience, frankly) to troubleshoot some of the back-end issues (disappearing comments, formatting snafus, spam comment floods, etc.) that have been plaguing our current site.

- I have NO PLANS to take down the current slashysanta site! But I do want to be prepared for any future eventualities, including loss of hosting space, catastrophic data loss or corruption, obsolescence or increasing bugginess of the eFiction software, change of swap management, or any other unforeseen circumstances.

- If you currently have an Ao3 account and wish to add any of your previous years' stories to the Slashy Santa collections, by all means have at it! The collection homepage is here, and all the individual exchanges (subcollections, in the parlance of Ao3) are listed here. They are all unlocked and unmoderated, so you may post or import your stories freely without any administrative intervention. Let me know if you run into any trouble.

- If you do not have an Ao3 account, but would like one, your should request one as soon as possible! There is currently a bit of a wait.

- YOU WILL STILL BE ABLE TO PARTICIPATE WITHOUT AN Ao3 ACCOUNT. If you don't have one and either don't want one or don't get your invite code before September (I can't imagine the wait is *that* long!) you will be able to email us your story and we can post it using the Slashysanta administrative account. We don't want the change of venue to be a barrier to entry for anyone.

- As far as I know, we will be using our USUAL sign-up methods, rather than the Ao3 sign-up form... unless Red is feeling really brave! She will let you all know when she posts the dates.

- I understand that not everyone will be 100% thrilled with a move. Some people feel that Ao3 is big and impersonal and scary. I can't say that I agree; it's only as big and impersonal as you want it to be. Having our little collection of exchanges there is no different than having our little collection of exchanges on its own site-- you needn't venture any farther afield than the Slashy Santa main collection page if you don't wish to. It does, however, guarantee a degree of stability, permanence, and technical reliability that the eFiction site no longer can. Who knows-- it could also mean an increased readership and an influx of new participants for future exchanges! I hope you all will see this as an adventure in moving forward, and a commitment to the longevity (almost a decade now!) of this swap... the heart and soul will remain the same, only the URL will change.

- Obviously, after the Big Day, you can and should post your stories wherever you wish!

Ok. that's it for now-- please let me know if you have any questions!

-Kenaz

red-lasbelin.livejournal.com

Will you guys sound off here if you have issues leaving reviews, or notice the site eating writers' responses? Thank you!

red-lasbelin.livejournal.com

Hi guys, the archive is full of stories, and everything is on track! Just a head's up that the reveal will be approximately 6pm EST tomorrow, February 14th. For the newcomers, there will be a Master Post of all the Slashy Valentine stories, but you will also receive a personal link via email to your special gift fic.

Should give you plenty of time to get your Valentine's Day chocolate. *g*

Current Mood: cheerful

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Tolkien Slashy Swaps: Home of My Slashy Valentine

Slashy Santa Tolkien Slash Exchanges

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My Slashy Swaps 2020

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Entries tagged with admin

My Slashy Valentine sign-ups are coming soon!

My Slashy Valentine 2017 - Sign-ups Open!

It's time for Sultry in September!

PROHIBITIONS / RESTRICTIONS

FREQUENTLY ASKED QUESTIONS

Ardor in August 2015 Rules & FAQ

My Slashy Valentine 2015 - sign-ups still open!

My Slashy Valentine Swap 2015

Gift Stories in the Collection

TODAY'S THE DAY!

A note from AO3 tech support

Ardor in August assignments are now SENT!

Today's the day!

MSV 2014 - Deadline Reminder

MSV 2014 - Submission Reminder

SinS error

Today's the day!

SinS 2013 - Submission Notice

SinS 2013 - Last chance to sign up!

Important announcement!!!

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